Handbook for Library Trustees of New York State (2023 Edition)
Content from the latest edition of the Trustee Handbook.
- Home
- Welcome
- Preface
- Introduction
- The Library Network in New York State
- Library Laws and Regulations
- Trustee Duties and Responsibilities
- Orientation of New Trustees
- Library Board Organization
- Library Board Meetings
- Risk Management
- Library Policies
- Ethics and Conflicts of Interest
- Personnel
- Budgets and Finance
- Planning and Evaluation
- Access to Library Services
- Facilities
- Technology
- Public Relations and Advocacy
- Library Friends and Foundations
- Intellectual Freedom, Censorship, and Privacy
- Board Development
- Conclusion
- Appendices
- An Introduction to Sustainability as a Core Value
- Sample Bylaws
- The Role of the Public Library Treasurer
- Working Together: Roles & Responsibilities Guidelines
- Hiring a Library Director
- Civil Service 101 for Public Library Trustees
- PILOT Payments: A Primer for Public Libraries
- Sample Planning Process Outline
- Recommended Policies Checklist
- Public Library Glossary
External:
Circulation
- Customer Service
- Law Enforcement Inquiry
- Lending Rules
- Non-Resident Borrowing
- Patron Confidentiality
Collection
- Collection Development (should address curation of print, media, digital and Library of Things collections)
- Request for Reconsideration
- Weeding
- Copier/Copyright
- Freedom to Read (ALA)
- Freedom to View (ALA)
- Library Bill of Rights (ALA)
- Local History
Public Space
- Accessibility/ADA Statement
- Exhibit/Posting
- Request for Reconsideration
- Incident Report Form
- Meeting Space
- Patron Behavior/Code of Conduct
- Request for Reconsideration
- Patron Complaints
- Programming
- Request for Reconsideration
- Tutoring
- Unattended Children
- Vulnerable Adults
Technology
- Internet Use
- Library Equipment Usage
- Privacy
- General Data Protection Regulation
- Social Media
- Website
- Wi-Fi Network Use
Internal:
Board
- Code of Ethics/Conduct
- Conflict of Interest
- Annual Disclosure Form
- Equity, Diversity, and Inclusion Statement
- Meeting Procedures
- Public Comment
- Videoconferencing
- Protests
- Training Mandates:
- Trustee Education Requirement
- Sexual Harassment Prevention Training
- Removal of a Trustee
Administrative
- Inclement Weather/Closing
- Records Retention
- Public Access to Records (FOIL)
- Public Relations
- Crisis Communication Plan
- Sustainability
Financial Controls
- Audit/Review Schedule
- Claims Audit Process
- Credit Card
- Data Security
- Disposition of Surplus Property
- Friends Group Memo of Understanding
- Fundraising/Gift Acceptance
- Inventory/Fixed Assets
- Investments
- Online Banking & Wire Transfers
- Petty Cash
- Purchasing/Procurement
- Reserve Funds
- Travel & Conference
Personnel
- Anti-Bullying
- Anti-Nepotism
- Attendance/Leave
- Code of Conduct
- Computer/Internet/Email/Social Media Use
- Conflict of Interest
- Continuing Education
- Discipline/Termination
- Equal Employment Opportunity
- Evaluation Procedure
- Grievance Procedure
- Introductory Period
- Jury Duty
- Orientation
- Outside Employment
- Personnel Records Access
- Recruitment/Hiring
- Salary/Benefits
- Sexual Harassment Prevention
- Volunteers
- Whistleblower Protection
Safety
- Airborne Infections Disease Exposure Prevention Plan / Pandemic Response Plan
- Continuity of Operations Plan (COOP)
- Disaster Preparedness Plan
- Emergency Action Plan
- Incident Action Plan
- Workplace Safety/Violence Prevention
More Information
This Policy Checklist is offered as a guideline of typical public library policies. Though terminology may vary, every library board is required to adopt appropriate policies for their institution (8 NYCRR § 90.2).
For helpful information on developing policies, libraries are encouraged to contact their public library system.
In addition: Mid-Hudson Library System: Public Library Policies - Development Tips & Samples
- Last Updated: May 1, 2024 9:48 AM
- URL: https://nyslibrary.libguides.com/Handbook-Library-Trustees
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